Meadow Wall Inventory List
Meadow Wall Inventory List (Lush Green Wall w/ White Flowers)
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PRAIRIE FLOWER WALLS RENTAL AGREEMENT
This Rental Agreement (“Agreement”) is entered into by and between AG2 Investments LLC, doing business as Prairie Flower Walls (“Prairie Flower Walls”), and the undersigned renter (“Client”). By signing this Agreement, Client acknowledges, understands, and agrees to all terms and conditions below.
A. BUSINESS RELATIONSHIP & OPERATIONAL EXPECTATIONS
1. RESERVATION & PAYMENT
• All rentals must be paid in full at the time of booking.
• A reservation is not confirmed until payment is received and processed.
• Rental fees are date‑specific and non‑transferable. Items are reserved exclusively for the Client’s scheduled event date(s).
• Rental dates cannot be changed, reassigned, or transferred to another person or event without Prairie Flower Walls’ approval.
• No refunds or partial refunds are provided for early returns or unused rental time.
• Client agrees to maintain a valid, non‑expired default payment method on file from the time of booking through thirty (30) days after the scheduled rental drop‑off date. Client is responsible for updating their payment method promptly if it becomes expired, invalid, compromised, or otherwise unusable.
2. RENTAL PERIOD
• Standard rental period: Pickup at 11:00 AM on the scheduled pickup date and return by 9:00 AM on the scheduled return date.
• Rental periods are date‑based, not hour‑based.
• Early pickup may be available upon request but does not extend the rental period unless an additional rental day is purchased.
3. DIY RENTAL MODEL – NO SERVICES PROVIDED
Prairie Flower Walls provides rental décor only and does not provide:
• Delivery
• Setup or installation
• Supervision or monitoring
• Teardown
• Pickup
Client is solely responsible for transportation, assembly, installation, anchoring, monitoring, disassembly, and return of all rental items.
Prairie Flower Walls is not responsible for the final appearance, stability, or condition of rental items once installed by the Client.
4. VEHICLE & TRANSPORT RESPONSIBILITY
Client is responsible for providing an appropriate vehicle for transport (SUV, van, or truck recommended).
Prairie Flower Walls is not responsible for any damage caused during transport.
5. OUTDOOR USE & WEATHER RESTRICTIONS
• Outdoor use must be disclosed prior to booking.
• Rental items may not be used outdoors in wind, rain, snow, or unstable conditions.
• Client assumes all responsibility for weather‑related damage, safety concerns, or early removal due to environmental conditions.
6. PROHIBITED USE
Client agrees that rental items will not:
• Be climbed on, leaned against, or pulled
• Be altered, modified, or disassembled beyond provided instructions
• Be exposed to excessive heat (including lights or heaters), open flames, smoke (including tobacco or marijuana), candles, food, drinks, smoke machines, confetti, glitter, paint, adhesives, or water
7. CANCELLATIONS
• Cancellations made more than 30 days prior to the event date will receive a full refund, less non‑refundable transaction or processing fees.
• Cancellations made within 30 days of the event date are non‑refundable.
8. RESCHEDULING
One (1) date change may be permitted with at least 30 days’ notice, subject to availability. Additional changes may incur a fee.
9. LATE RETURNS
Late returns without prior written approval may be charged as an additional rental day at the Client’s agreed daily rental rate, including any add‑ons or upgrades.
No hourly extensions are offered.
10. BACKUP CONTACT
Client agrees to provide a secondary contact person in case of emergency, delayed return, or communication issues.
11. VENUE PERMISSION RESPONSIBILITY
Client is solely responsible for obtaining all necessary permissions, approvals, and clearances from the event venue prior to pickup, installation, or use of any rental items. This includes, but is not limited to, venue rules regarding decor, backdrops, wall installations, anchoring requirements, weight limits, fire‑safety regulations, placement restrictions, and any required certificates of insurance. Prairie Flower Walls is not responsible for venue refusals, restrictions, access limitations, or additional fees imposed by the venue. No refunds, credits, or compensation will be provided if the venue prohibits or restricts the use, installation, or placement of rental items for any reason.
B. RISK, LIABILITY & RESPONSIBILITY
12. DECORATIVE USE ONLY
• Except for support stands, tripods, and other designated support structures, all rental items are decorative only and are not designed to support any weight, climbing, leaning, pulling, or physical interaction beyond light photography use.
• Flower wall panels may not be used to hang, attach, or support lights, signage, décor, props, or any other items.
• Support structures may be used to hang, attach, or support lightweight lights, signage, décor, or props, provided that the client discloses intent, the items do not violate Section 6 (Prohibited Use) and they do not exceed the maximum weight limit specified on the support structure. Client agrees to follow all the weight limit requirements, installation guidelines, and hanging instructions.
• Using rental items in any manner other than their intended function, including, but not limited to, exceeding weight limits of support structures or attaching items to any part of the flower wall panels, constitutes misuse of the rental items.
13. PICKUP & RETURN INSPECTION
Client and Prairie Flower Walls will jointly inspect all rental items at the time of pickup to confirm condition, completeness, and inventory. Client acknowledges receipt of all items in good condition unless otherwise noted in writing at the time of pickup.
Upon return, Client will sign a return acknowledgment confirming that all rental items have been returned. Prairie Flower Walls will then conduct a detailed inspection under proper lighting to assess condition, damage, loss, or missing components. Prairie Flower Walls’ post‑return inspection, documentation, and assessment shall be final, conclusive, and binding. Client agrees that Prairie Flower Walls is not required to conduct the return inspection in the Client’s presence.
Any damage, loss, or missing items identified during the return inspection will be charged to the Client in accordance with this Agreement.
14. CONDITION, INVENTORY & IDENTIFICATION
• All rental items are provided in good condition, fully labeled, and inventoried at the time of pickup.
• Client agrees to return all items in the same condition and quantity as received, excluding normal wear consistent with decorative rental use.
• All hardware, fasteners, and components must be returned in their labeled bags.
15. DAMAGE, LOSS & REPLACEMENT COSTS
• Client is financially responsible for repair or replacement costs beyond normal wear and tear.
• Normal wear and tear does not include tears, stains, dents, bending, water damage, or structural damage.
• Replacement costs will be charged at full replacement value as listed in the Prairie Flower Walls Replacement Pricing Breakdown.
• Damage caused by guests, vendors, children, venues, or weather is the responsibility of the Client.
• Charges for damage, loss, theft, or missing items may be processed upon inspection after return.
• To ensure coverage for all post‑rental charges, Prairie Flower Walls must retain the Client’s default payment method on file until thirty (30) days after the scheduled rental drop‑off date. The default payment method may not be removed during this period.
• Client authorizes Prairie Flower Walls to charge the payment method on file for any costs owed under this Agreement.
16. RIGHT TO REFUSE SERVICE; LIMITED REMEDIES FOR UNAVAILABILITY; FORCE MAJEURE
Prairie Flower Walls reserves the right to refuse service or cancel any rental, at its sole discretion, for any reason, including but not limited to safety concerns, inappropriate or unsafe use of rental items, violation of this Agreement, unavailability of the reserved item due to damage, loss, theft, failure of a previous renter to return the item, or circumstances beyond Prairie Flower Walls’ control, including but not limited to Acts of God, severe weather, natural disasters, accidents, or other Force Majeure events. In such cases, Prairie Flower Walls will offer the Client either
- (a) a comparable replacement item, if available, or
- (b) a full refund of all rental fees paid. These remedies are exclusive.
No additional compensation, reimbursement, or damages of any kind, including but not limited to consequential, incidental, special, or emotional damages, will be provided. Prairie Flower Walls shall not be liable for any costs incurred by the Client related to venue changes, vendor fees, photography plans, event delays, or any other associated expenses.
17. NO WARRANTIES / AS‑IS CONDITION
All rental items are provided “as‑is” and “as available.” Prairie Flower Walls makes no warranties, express or implied, regarding the appearance, condition, performance, durability, or suitability of any rental item for the Client’s specific event, aesthetic preferences, or intended use. Prairie Flower Walls does not guarantee that rental items will match photographs, inspiration images, or prior installations. Client acknowledges that minor variations in color, texture, fullness, or appearance may occur due to lighting, manufacturing differences, or normal wear consistent with rental décor. No warranties of merchantability, fitness for a particular purpose, or performance are made or implied.
18. ASSUMPTION OF RISK
Client acknowledges that rental items are decorative structures requiring proper assembly and monitoring. Client voluntarily assumes all risks associated with:
• Transportation
• Setup and installation
• Use during the event
• Guest interaction
• Environmental conditions
• Teardown and removal
Client is responsible for monitoring and securing rental items throughout the event.
Prairie Flower Walls is not responsible for injuries, accidents, property damage, or losses arising from the use or misuse of rental items.
19. INDEMNIFICATION & HOLD HARMLESS
Client agrees to indemnify, defend, and hold harmless Prairie Flower Walls, its owners, employees, agents, and representatives from any and all claims, damages, injuries, losses, liabilities, or expenses (including attorney’s fees) arising from or related to:
• Improper installation or anchoring
• Unsafe conditions
• Guest behavior
• Venue conditions
• Weather‑related incidents
• Client or third‑party negligence
This includes claims brought by guests, vendors, venues, or any third party.
20. LIMITATION OF LIABILITY
To the fullest extent permitted by law, Prairie Flower Walls’ total liability to the Client for any claim arising out of this Agreement shall not exceed the total rental fee paid by the Client.
C. ADMINISTRATIVE & LEGAL TERMS
21. MARKETING & PHOTOGRAPHY
Upon Client approval, the Client grants Prairie Flower Walls access to the event venue solely to photograph the rental items. Prairie Flower Walls may use such images for marketing and promotional purposes. Client is not required to grant venue access for photography.
22. GOVERNING LAW
This Agreement is governed by the laws of the State of Montana. The parties agree that any legal action related to this Agreement must be brought in Yellowstone County, Montana.
23. SEVERABILITY
If any provision of this Agreement is found unenforceable, the remaining provisions shall remain in full force and effect.
24. ELECTRONIC SIGNATURES
Electronic signatures, digital acceptance, or online agreement acknowledgment shall be deemed valid and enforceable as original signatures.
25. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties and supersedes all prior communications or representations. Any amendments must be made in writing and signed by both parties.
26. ACKNOWLEDGMENT
By submitting payment and completing the booking process, Client confirms that they have read, understand, and agree to all terms of this Agreement and acknowledge full responsibility and liability for the rental items during the rental period.